The HistoryMakers is a national, 501(c)(3) non-profit institution committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories. We are seeking Volunteers for our third annual fundraising event An Evening With Ossie Davis and Ruby Dee on October 18, 2002 at the Art Institute of Chicago. Since The HistoryMakers archive is intended to educate, inspire and motivate, this year we have added an educational component: Meet The HistoryMakers: A Day of Education. It will be held on Thursday, October 17^th at the Wyndham Hotel. This day is dedicated to teachers, librarians, high school and college students. This fundraiser is our most important of our year, since the proceeds go entirely to support our archival endeavors. If you are interested in helping us achieve our goals, please contact us by phone (312) 674-1900 or by e-mail: mt@thehistorymakers.com and RSVP for the Volunteer Recruitment Meeting which you must come to September 26^th, from 6 p.m. to 8 p.m., at the HistoryMakers facility @ 1900 S. Michigan, Chicago, Illinois.

NEEDED TODAY AND EVERYDAY:

Description #1:

Office Volunteers: Assist with administrative work, i.e., filing, data base entry using Microsoft access, packaging videotape requests for mailing, answering and making phone calls confirming various matters, etc.; to assist with moving materials back and forth between venues during the events.

Need: 8 Volunteers: 4 to do administrative work, i.e., filing, data base entry, packaging videotape requests for mailing, answering and making phone calls re various matters, at the HistoryMakers facility and 4 to assist with moving materials, forms, awards, goody bag products, etc., as needed between venues on the days of the events.

Requirements:

1) Must attend Volunteer Recruitment Meeting, September 26^th, 6 p.m.

to 8 p.m., at the HistoryMakers facility @ 1900 S. Michigan.

2) To assist with moving materials needed for event, must have a valid

driver’s license, an appropriately insured car/van and be available on

10/17 & 10/18 between the hours of 6:30 a.m. and 11:00 p.m.

3) To do administrative work, must be able to come to The HistoryMakers

facility, 1900 S. Michigan, when available, Monday-Friday during business

hours from 8:30 to 7:00 p.m.; have organizational, phone skills and

typing (speed and accuracy) skills.

4) Dress Code: office casual wear

WEDNESDAY, OCTOBER 16, 2002

Description #2:

Arrival/Departure Ambassadors: act as ambassador/greeters to the out-of town HistoryMakers (50 HM plus a guest = 100 total) arriving 10/16 at O’Hare Airport, Midway Airport, Amtrak Station and the Wyndham Hotel; act as ambassador/farewellers to the same HistoryMakers departing on 10/19 from the same venues.

Need:

Approximately 30 Volunteers to be posted at the designated arrival areas on 10/16 (and departure areas on 10/19) in three five-hour shifts as follows:

Shift 1: 8:00 a.m. to 1:00 p.m.

Shift 2: 1:00 p.m. to 6:00 p.m.

Shift 3: 6:00 p.m. to 11:00 p.m.

Requirements:

1) Attend Arrival/Departure Ambassadors Training Session @ The

HistoryMakers facility, 1900 S. Michigan; will be notified of date & time.

2) Professionalism, organization, and must be able to assist senior citizens

3) Cellular telephone

4) Be available for the shift designated in the area designated on BOTH

days, 10/16 and 10/19.

5) Ability to handle a flexible schedule and able to guarantee that you will

stay if there are delays

6) Ability to think on your feet

7) Dress Code: black, office casual wear

THURSDAY, OCTOBER 17, 2002

Description #3:

Education Day Volunteers: assist with registration process for pre and walk-in registration, and serve as room/panel monitors for the Meet The HistoryMakers: A Day of Education Event at the Wyndham Chicago Hotel.

Need:

Approximately 27 Volunteers for 3 registration tables (two for pre-registration and one for walk-in registration with 4 at each table) and 15 panel monitors.

Requirements:

Must attend Education Day Registration/Monitor Training Session @

The HistoryMakers facility, 1900 S. Michigan; will notify of date & time.

2) Be available 10/17 at the Wyndham Chicago Hotel, 633 N. St. Clair, 3^rd

Floor, from 6:30 a.m. until clean up, approximately 4:30 p.m.

3) Assist in set-up and clean-up of classrooms

4) Guide moderators, panelists and attendees to their classrooms

5) Serve as timekeepers, coordinating between video crews, moderators and

panelists

4) Keep panel on time schedule designated

6) Distribute and collect evaluation forms

7) Dress Code: black, office casual wear

Description #4:

Hyatt Regency Ambassadors: act as ambassadors to the 100 in town Chicago-based HistoryMakers; assist with registration process, distributing corsages & boutineers to HistoryMakers, acting as ushers for the Salute to The 2002 HistoryMakers Reception & Dinner, and distributing goody bags as attendees leave.

Need: Approximately 22 Volunteers: 12 for the 4 registration tables (two tables for HistoryMakers/Guests and two tables for Sponsors/Press) and 10 to float as ushers.

Requirements:

1) Attend Hyatt Regency Ambassador/Registration Training Session @

The HistoryMakers facility, 1900 S. Michigan; will notify of date & time.

2) Make connecting “hello” telephone calls to in town HistoryMakers on

10/16, make a special effort to interact with them during the events, and an

“interactive” thank you call after event.

3) Be available 10/17 at The Hyatt Regency, 151 East Wacker, from 4:00

p.m. until clean up, approximately to 10:00 p.m.

4) Distribute awards and goody bags, pack up event materials at end of night

5) Dress Code: black, dressy eveningwear

FRIDAY, OCTOBER 18, 2002

Description #5:

Goody Bag Volunteers: assist with assemblage of Goody Bags at the Art Institute of Chicago.

Need:

Approximately 10 Volunteers

Requirements:

1) Must be available 10/18 at The Art Institute, 230 South Columbus Drive

(enter on Columbus only) from 9:00 a.m. to 12:00 p.m.

2) Dress Code: casual wear

Description #6:

Tour Volunteers: assemble HistoryMakers/Guests at the Wyndham Hotel for transportation by Coach bus and ride with them to The HistoryMakers facility and back to the Wynham.

Need: Approximately 10 Volunteers: 7 with the HistoryMakers from and to the Wyndham, 1 to be posted @ the front entrance of the Historymakers facility, 1 @ the top of the stairs, 1 @ the back of the facility to call/operate elevator.

Requirements:

1) Must attend Tour Volunteers Training Session @ The HistoryMakers

facility, 1900 S. Michigan; will notify of date & time.

2) Professionalism, organization, personable, must be able to assist senior

citizens

3) Be available 10/18, at the Wyndham Chicago Hotel, 633 N. St. Clair, 3^rd

Floor, at 10:30 a.m. to assemble and ride with the HistoryMakers to the

Facility.

4) Upon arrival at the facility assist the HistoryMakers with stairs, elevators,

etc. at the facility and interact with them and other in town HistoryMakers

while at the facility.

5) At 12:00 p.m., assemble The HistoryMakers and ride with them back to

the Wyndham 1:00 p.m.

4) Dress Code: black, office casual wear

Description #7:

Backstage Volunteers: assisting backstage production crew and assisting with backstage cleanup for the live taping of An Evening With Ruby Dee and Ossie Davis at the Art Institute, 230 Columbus Drive.

Need: 20 Volunteers

Requirements:

1) Must attend Stage Crew Training Session; will notify of date & time

2) Must attend Rehearsal @ The Art Institute; will notify of date & time

3) Professionalism, organization, and ability to think on your feet

4) Flexible schedule and guarantee that you will stay if there are delays

5) Be available 10/18 at The Art Institute, 230 Columbus Drive (enter on

Columbus only) for rehearsal, taping and clean up

at the from 7:00 to 11:00 p.m.

6) Dress Code: Black, casual wear

Description #8:

Art Institute Ushers: acting as ushers to assist with distribution of program books, directing attendees to their seats, bathrooms, etc., for the live taping of An Evening With Ossie Davis and Ruby Dee at the Art Institute, and, the distribution of goody bags at the end of the evening as attendees leave the theatre.

Need: 20 Volunteers

Requirements:

1) Must attend Art Institute Usher Training Session @ The HistoryMakers

facility, 1900 S. Michigan; will notify of date & time.

2) Professionalism, organization, and ability to think on your feet

3) Flexible schedule and guarantee that you will stay if there are delays

4) Be available 10/18 at The Art Institute of Chicago, 230 Columbus Drive

(enter on Columbus only)for rehearsal, taping, etc. from 4:00 a.m.

to 11:30 p.m.

5) Dress Code: Black, dressy eveningwear

Description #9:

Escort Volunteers: assembling HistoryMakers/Guests at the Wyndham Hotel for transportation by Coach bus to the Art Institute, riding with them on the bus to the Art Institute, assembling HistoryMakers backstage, lining HistoryMakers up for processional, escorting them into theatre, and assembling HistoryMakers & Guests for transportation to the Wyndham Hotel and riding back with them.

Need:

Approximately 10 Volunteers

Requirements:

Must attend Escort Volunteers Training Session @ The HistoryMakers

facility, 1900 S. Michigan; will notify date & time.

2) Be available 10/18 at The Wyndham Hotel and the Art Institute, 230

Columbus Drive (enter on Columbus only) from 4:00 to 11:30 p.m.

3) Dress Code: black, dressy eveningwear

Description #10:

Art Institute Ambassadors: act as ambassadors to the 100 in town Chicago-based HistoryMakers; assist with registration process (10 registration tables: 2 for HistoryMakers/Guests, 2 for Sponsors/Guests, 4 for Ticket Holders, 1 for Walk-Ins and 1 for Press) for An Evening With Ossie Davis & Ruby Dee live taping at the Art Institute.

Need:

Approximately 40 Volunteers (4 for each registration table)

Requirements:

1) Must attend Art Institute Ambassador/Registration Training Session

@ The HistoryMakers facility, 1900 S. Michigan; will notify of date & time.

2) Make connecting “hello” telephone calls to in town HistoryMakers on

10/16, make a special effort to interact with them during the events, and an

“interactive” thank you call after event.

3) Be available 10/18 at The Art Institute, 230 South Columbus (enter on

Columbus only) from 4:00 to 11:30 p.m.

4) Assist with distribution of goody bags, pack up event materials at end of

night

5) Dress Code: black, dressy eveningwear

SATURDAY, OCTOBER 19, 2002

Description #2:

Arrival/Departure Ambassadors: act as ambassador/greeters to the out-of town HistoryMakers (50 HM plus a guest) = 100 total arriving 10/16 at the O’Hare Airport, Midway Airport, Amtrak Station and the Wyndham Hotel; act as ambassador/farewellers to the same HistoryMakers departing on 10/19 at the same airports.

Need:

Approximately 30 Volunteers to be posted at the designated arrival areas on 10/16 (and departure areas on 10/19) in three five-hour shifts as follows:

Shift 1: 7:00 a.m. to 1:00 p.m.

Shift 2: 1:00 p.m. to 6:00 p.m.

Shift 3: 6:00 p.m. to 11:00 p.m.

Requirements:

1) Attend Arrival/Departure Ambassadors Training Session @ The

HistoryMakers facility, 1900 S. Michigan; will be notified of date & time.

2) Professionalism, organization, and must be able to assist senior citizens

3) Cellular telephone

4) Flexible schedule and guarantee that you will stay if there are delays

5) Ability to think on your feet

6) Dress Code: black, office casual wear